Job Posting – Church Business Operations Manager

Church Business Operations Manager 

 

Position Time Requirements: Part-time (1240 hours a year) broken out in the following ways:

  • 28 hours per week; 4 days a work week (Tuesday through Friday) during program year
  • 12 hours per week; 3 days a work week (Tuesday, Thursday and Friday) during the summer months
  • 2 weeks (equivalent of 50 hours) unpaid time off each year

Reports to: The Rector of the parish.

 

Administrative Duties:

  • Manage the church office.
  • Offer a knowledgeable presence during office hours.
  • Facilitate church communication networks: bulletins, phones, etc.
  • Manage office policy enforcement: building use, bulletin boards, mailboxes, flyers, etc.
  • Manage the flow of supplies.
  • Facilitate and schedule building usage in conjunction with staff and relevant committee chairs.
  • Maintain and communicate the master church calendar.
  • Update the Bulletin Boards and alert volunteers to changes in conjunction with the Outreach and ministry leaders.
  • Type and print all weekly & special bulletins, including the Lenten and Advent booklets:
    • Publish the quarterly newsletter
    • Send out weekly e-mail blasts
    • Update the church website and other social media in conjunction with staff and volunteers as requested by the Rector
  • Order all office and janitorial supplies for the church.
  • Answer phones and greets visitors.
  • Complete special projects as directed by Rector and/or Vestry.
  • Develop a support team of regular office volunteers.

Financial Duties:

  • Work with the church Wardens, Treasurer and Stewardship Committee Chair to facilitate the day‑to‑day business of fiscal responsibility. Tasks include:
    • Organize the compensation of employees for the hours that they have worked. This may include keeping totals for hours worked by employees, rates of pay and managing payments to employees.
    • Work with the payroll service to ensure proper compensation of staff
    • Maintain subsidiary accounts by verifying, allocating, and posting transactions.
    • Balance subsidiary accounts by reconciling entries.
    • Maintain general ledger by transferring subsidiary account summaries.
    • Balance general ledger by preparing a trial balance; reconciling entries.
    • Maintain historical records by filing documents.
    • Prepare financial reports by collecting, analyzing, and summarizing account information and trends.
    • Compile with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
    • Support the Stewardship committee by tracking pledges, entering information into church management system and preparing and mailing the June & December pledge statements.
    • Oversee the payment of bills, reimbursements, and the issuing of checks.
    • Record donations to and maintain the records of various permanent funds such as Music, Youth Ministry, etc.
    • Prepare expense vouchers and checks for approval by Wardens or Treasurer.
    • Responsible for overseeing proper records for staff vacation days, raises, and benefits.

Role Expectations:

  • Be a friendly interface between the parish and visitors/community members.
  • Be a team player.
  • Work closely and collaboratively with parish staff members and lay leaders.
  • Be disciplined and diligent with time management.
  • Deliberate and meaningful conversations are expected one-on-one with the Rector on a regular basis.

 

Background Experience:

  • Experience in accounting or bookkeeping.
  • Experience in overseeing office operations.
  • Bilingual in Spanish and English is a plus.

 

 

Please send cover letter, resume and list of references to the Rev. Joanna Hollis at jobs@christchurchnewbrunswick.org